Privacy Policy

This Privacy Policy explains how we collect, use, disclose, retain and protect personal data when providing talent acquisition, recruitment, HR consulting, workforce solutions and career development services through our online platform and related activities.

We process personal data in accordance with the General Data Protection Regulation, the Data Protection Act 2018 and other applicable Irish and European data protection laws.

Who We Are

The organisation responsible for processing your personal data is based at the following physical address:

Personal Data We Collect

Depending on how you interact with us, we may collect the following categories of personal data:

• Identity and contact information, such as your name, postal address, professional profile and other information you choose to provide.
• Employment and recruitment information, including your CV, qualifications, skills, work history, career preferences, availability, references and interview information.
• Information supplied by clients or prospective employers about roles, workforce requirements and candidate suitability.
• Information generated through our services, such as recruitment progress, assessments, communications records and service preferences.
• Technical information, such as device, browser, security and usage information collected when you use our online platform.
• Any other information you voluntarily provide or that is lawfully obtained from publicly available or professional sources.

Special Categories of Data

We generally ask you not to provide sensitive personal data unless it is necessary and lawful for a specific recruitment or HR purpose. Where special categories of personal data are required, such as information concerning health, disability or equality monitoring, we will process it only where an appropriate legal condition applies, with suitable safeguards and, where required, your explicit consent.

How We Use Personal Data

We may use personal data to:

• Provide recruitment, talent acquisition, workforce and HR consulting services.
• Match candidates with suitable employment, contract or career development opportunities.
• Assess applications, arrange interviews, verify information and obtain references where appropriate.
• Manage relationships with candidates, clients, employers and service providers.
• Provide, maintain, secure and improve our online platform and services.
• Meet legal, regulatory, insurance, audit and record-keeping obligations.
• Prevent fraud, misuse, security incidents and other unlawful activity.

Legal Bases for Processing

We rely on one or more of the following legal bases:

• Performance of a contract or taking steps at your request before entering into a contract.
• Compliance with a legal obligation.
• Our legitimate interests, provided those interests do not override your rights and freedoms.
• Your consent, where consent is required or is the most appropriate legal basis.

Recruitment Information and Third Parties

Where appropriate, we may share relevant candidate information with clients, prospective employers, recruitment partners, background-check providers, professional advisers, technology providers and other suppliers that support our services. We share only information that is relevant, necessary and lawful for the particular purpose. We do not sell personal data.

International Data Transfers

Some service providers or recipients may process personal data outside the European Economic Area. Where this occurs, we use a lawful transfer mechanism and appropriate safeguards, such as an adequacy decision, approved standard contractual clauses or another mechanism recognised by applicable data protection law.

Data Retention

We retain personal data only for as long as necessary for the purposes described in this policy, including recruitment activity, ongoing service relationships, legal obligations, dispute resolution and the establishment or defence of legal claims. Retention periods vary according to the type of information and the reason it was collected. We securely delete or anonymise information when it is no longer required.

Your Data Protection Rights

Subject to applicable legal conditions and exemptions, you may have the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete personal data.
• Request erasure of your personal data.
• Request restriction of processing.
• Object to processing based on legitimate interests or direct marketing.
• Request portability of data you provided to us where the right applies.
• Withdraw consent at any time where processing is based on consent.

You may exercise your rights by writing to us at the physical address stated above. We may need to verify your identity before responding. We aim to respond within the period required by law.

Cookies and Online Technologies

Our online platform may use cookies and similar technologies to operate essential functions, remember preferences, understand usage and improve performance. Where required, we will request consent before placing non-essential cookies. You can manage cookies through your browser settings or any cookie controls provided on our online platform.

Security

We use appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure and unauthorised access. No method of transmission or storage is completely secure, and you should take care when providing information online.

Complaints

If you have concerns about our handling of your personal data, please write to us at the physical address above so that we can investigate. You also have the right to lodge a complaint with the Irish Data Protection Commission or another competent supervisory authority.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements or data processing practices. The updated version will be published on our online platform, and we encourage you to review it periodically.